“Exhibitor (Participating Company)" refers to the company, association, and entity submitting the application for participation in the exhibition. "Exhibition" refers to MAEKYUNG GOLF EXPO 2020. "Host" refers to "MAEKYUNG, GREEN WORKS" and the MAEKYUNG GOLF EXPO 2020 Office. "GSC (General Service Contract)" refers to "MAEKYUNG GOLF EXPO Planning Team" of the exhibition providing integrated services for the entire management of the exhibition by collaborating with the hosts.
Based on the order of down payment, scale of participation, whether a returning participant, composition of the exhibition, and nature of exhibited products. The host allocates space to the participating companies within the exhibition hall through GSC. On special occasions, the host (or GSC) may change the space allocated to the exhibitors as long as it is before the preparation period. Such changes are under the discretion of the host, and exhibitors cannot request compensation thereof
Application (contract) must be submitted through MAEKYUNG GOLF EXPO 2020. 30% of the participation fee must be paid immediately upon application. And final payment (including the rental fee of subsidiary facilities) must be made by April. 1, 2020. The participation fee must be paid through MAEKYUNG GOLF EXPO 2020. The participation fee covers the costs for the venue, 24 hour security, hallway cleaning, provision of PR data, exhibition directory, and provision of other information until the opening of the exhibition.
Installation and withdrawal must be completed within the period stipulated by the host (or GSC). Exhibitors must compensate host (or GSC) for any loss or damage done due to any delay.
Exhibitors must have insurance for all equipment and exhibits during the installation, withdrawal, and exhibition period. The host (or GSC) will take appropriate measures to protect the rights of exhibitors and visitors. However, the ultimate liabilities of all items of the exhibitors reside with the exhibitors. All materials such as stands and equipment must be incombustible according to fire safety acts. The host (or GSC) may limit construction work and performance if needed.
Exhibitors must provide data on exhibits and construction so that the host (or GSC) may determine whether the equipment and activities undertaken within the booth comply with the regulations. Exhibitors must also provide necessary information for public relations of MAEKYUNG GOLF EXP0 2020.
Exhibitors must display stated exhibits, and locate permanent staff in the booths. Activities of exhibitors are limited within the allocated space. Also, the responsibility of loss, damage, robbery, and all other related matters regarding the exhibits resides with the exhibitors (participating companies). The host (or GSC) may limit harmful actions to other exhibitors, excessive noise, divided use of the same booth with other companies, and exhibits disagreeing with the nature of the exhibition.
Exhibitors may not assign all or part of the already allocated exhibition area to a third party without the approval of the host.
The purpose of a trade show is to showcase products and services, and therefore on-the-spot sales activities are strictly prohibited. Sales activities are permitted only at the specifically allocated spaces that organizers (or GSC) have set aside for that purpose. Taxes and other technicalities entailed by such activities are sole responsibility of the exhibitors.
In the event that the exhibitors decline to use the space allocated, fail to pay the deposit or fail to comply with the regulations set by the organizers, the organizers can void the application and the participation fee will not be refunded.
In the event that an exhibitor decides to downgrade the floor space applied for, the following penalty needs to be paid to the organizer within 15 days from the change. If the exhibitor has already paid the registration fee in full, the penalty will be deducted from it.
In events that exhibitor decides to cancel their participation, the following penalty needs to be paid to the organizers within 15 days of cancellation. If the exhibitor has already paid the registration fee in full, the penalty will be deducted from it.
Organizers (or GSC) are not liable in the event that a change in the date or location of the event is inevitable due to national emergencies, natural disasters or other acts of God.
Disputes between exhibitors and organizers (or GSC) will be arbitrated by the Korea Commercial Arbitration Board, and their resolution will be binding to both parties.
Regarding this contract, the host and exhibitors must not directly/ indirectly request or provide any sort of inappropriate granting such as bribable services and money. Both parties must mutually strive to maintain a clean and transparent trading environment and fair trade orders.